1. Introduction

The Administration Section is vital for the organization, managing human resource functions, establishment matters, service records, and administrative support services to ensure smooth operational efficiency.

2. Role and Function

1. Recruitment-related matters, including compliance with reservation policy and maintenance and updating of recruitment rosters.
2. Matters relating to posting, deputation, transfer, and promotion of employees.
3. Processing of cases related to the Departmental Promotion Committee (DPC).
4. Matters relating to pay and allowances, annual increments, and Modified Assured Career Progression (MACP).
5. Grant of leave, maintenance of leave accounts, and processing of leave encashment cases.
6. Maintenance and periodic updating of service books.
7. Maintenance of personal files of employees and verification of service records.
8. Matters relating to Annual Performance Appraisal Reports (APAR), issuance of No Objection Certificates (NOC) for passports and higher education, and identity cards for employees and pensioners.
9. Handling of disciplinary matters, vigilance cases, and disposal of employee grievances.
10. Pension-related matters, including pension, DCRG, GPF, and CGEGIS.
11. Processing of cases relating to compassionate appointment, family pension, and other related matters in the event of the death of an employee in harness.
12. Procurement and distribution of stationery, calendars, and diaries.
13. Handling of Gazette notifications, advertisements, RTI applications, and legal/court cases.

3. Structure

4. Ongoing Works and Projects

Regular updating of recruitment rosters, maintenance of service books, periodic processing of APARs, continuous monitoring of employee grievances, and ongoing handling of departmental promotions and pension settlements.

5. Recent Achievements

Streamlined processing of MACP and annual increments, timely disposal of RTI and court cases, efficient management of compassionate appointments and retirement/pension settlements, and meticulous maintenance of reservation policies and service records.

6. Way Forward

Transitioning towards complete digitization of service records and leave accounts, further reducing turnaround times for grievance redressal and promotional cases, and enhancing administrative transparency through proactive disclosure and digital workflows.

1. Introduction

• The PPDR Section of the Directorate of Coordination Police Wireless (DCPW), Ministry of Home Affairs (MHA), Government of India, is responsible for the implementation of the Broadband Public Protection & Disaster Relief (BB-PPDR) Communication Network.
• The BB-PPDR Network is envisioned to provide priority and pre-emption capability, along with high-speed data services, for mission-critical voice, video and data communication to PPDR agencies, including Police, CAPFs, Fire & Rescue Services, Medical Services and other disaster-relief agencies.
• The network is intended to serve as a dedicated, mission-critical communication backbone, enabling reliable, interoperable and resilient communication during routine operations as well as emergencies and large-scale disasters.

2. Role and Functions

• Plan, coordinate, execute and supervise the implementation of the BB-PPDR Communication Network across India.
• Execute Proof of Concept (PoC) trials and compile findings, reports and presentations for the Ministry of Home Affairs.
• Engage consultants for the project.
• Formulate the strategy and develop the roadmap for the Pan-India expansion of the BB-PPDR Network.
• Coordinate and facilitate structured engagement with Telecom Service Providers (TSPs), Original Equipment Manufacturers (OEMs) and key stakeholders, including State/UT Governments, Police, CAPFs, NDMA/NDRF, the Department of Telecommunications and emergency services agencies, to ensure seamless implementation.
• Monitor implementation progress, ensure adherence to timelines and resolve bottlenecks effectively.
• Act as the nodal point for MHA for liaison with concerned Ministries, Departments and Agencies across India.
• Arrange conferences, workshops and training programmes on the PPDR Network for stakeholders to address operational and functional requirements and build capacity.
• Coordinate regular review meetings, maintain progress reports and ensure conformity with project objectives and standards.

3. Structure

4. Ongoing Works and Projects

• The PPDR Section of DCPW is consulting various stakeholders to finalise the model architecture for the BB-PPDR Communication Network. These include State/UT Police, CAPFs, other PPDR agencies, Telecom Service Providers (TSPs), vendors and Original Equipment Manufacturers (OEMs). The consultations aim to incorporate the operational needs of user agencies, the technical capabilities of service providers and available industry solutions to ensure a practical, interoperable architecture suited to PPDR requirements.
• The finalised model architecture will form the basis for Phase-I implementation at the ten identified locations and the subsequent phased Pan-India rollout. It will define the technical and operational framework, including priority and pre-emption, mission-critical voice, video and data services, security, resilience and interoperability across agencies and States/UTs.
• An appropriate Request for Proposal (RFP) will be issued for the selection of suitable partners/agencies for project implementation, aligned with the finalised architecture and the network's technical and operational requirements.

5. Recent Achievements

• DCPW conducted Proof of Concept (PoC) trials for the BB-PPDR Communication Network at six locations: Mumbai, Amritsar, Rudraprayag, Guwahati, Leh and the Andaman & Nicobar Islands. All four Telecom Service Providers participated on a No Cost–No Commitment (NCNC) basis: BSNL, Reliance Jio Infocomm Limited (RJIL), Bharti Airtel Limited and Vodafone Idea Limited.
• A total of 87 Key Performance Indicators (KPIs)/test cases across nine categories were evaluated under the supervision of the respective State Level Coordination Committees (SLCCs), constituted for each location under the chairmanship of ADGP/IGP (Technical Services/Communication), with participation from DCPW, IB, DoT, Fire Services, Medical Services, SDMA, SDRF and other stakeholders.
• The PoC trials have been concluded. The SLCC reports containing the findings and observations have been consolidated and submitted to the Ministry of Home Affairs (MHA).

6. Way Forward

The way forward includes finalisation of the model architecture for the Pan-India BB-PPDR Communication Network, followed by implementation at the following ten locations and subsequent rollout across the country:

1. Amritsar
2. Ladakh
3. Rudraprayag
4. Guwahati
5. Mumbai
6. Bastar
7. Andaman and Nicobar Islands
8. Lakshadweep
9. Bengaluru
10. Visakhapatnam

1. Introduction

The Procurement and Inventory Management of Wireless Equipment function is responsible for the procurement, receipt, storage, inventory management, distribution, and disposal of wireless and communication equipment. It ensures the timely availability of essential communication resources to State Police Organizations, Union Territory Police Forces, Central Armed Police Forces (CAPFs), Central Police Organizations (CPOs), and other user agencies.

The function plays a vital role in maintaining reliable communication capabilities during routine operations, VIP duties, national events, elections, law-and-order situations, and emergencies, including natural disasters and national calamities. It also ensures transparency, accountability, proper documentation, and compliance with applicable government rules and procedures throughout the equipment lifecycle.

2. Role and Functions

1. Procurement and Inventory Management: Procures wireless sets, repeaters, antennas, batteries, and other communication accessories as per sanctioned requirements. Maintains centralized inventory records, including equipment specifications, quantities, stock position, and storage details.
2. Issuance and Distribution of Equipment: Supplies wireless communication equipment to State/UT Police Forces, CAPFs, CPOs, and other authorized user agencies in accordance with approved allotments and operational requirements.
3. Emergency and Election Support: Ensures priority availability and timely dispatch of communication equipment during General Elections, State Assembly Elections, bye-elections, VIP duties, major public gatherings, law-and-order situations, and disaster-response operations.
4. CRAC Generation and Documentation: Prepares Consignee Receipt and Acceptance Certificates (CRACs) for purchased items and coordinates with receiving agencies for inspection, verification, and acceptance. Maintains purchase orders, inspection reports, acceptance certificates, and handover records for audit and administrative purposes.
5. Handover and Transfer of Equipment: Transfers procured equipment to the concerned technical, operational, and field sections after verification. Maintains stock transfer notes and gate passes and coordinates with technical teams for testing, configuration, and commissioning.
6. Condemnation and Disposal: Identifies outdated, damaged, and unserviceable equipment, prepares condemnation proposals and inspection reports, and facilitates disposal in accordance with applicable government rules and environmental requirements.
7. Maintenance of Operational Reserves: Ensures the availability of reserve communication equipment for urgent deployment and unforeseen operational requirements.

3. Structure

The hierarchy of the Central Store Section comprises the following:

4. Ongoing Works and Projects

The principal ongoing activities include:

• Procurement of wireless communication equipment and accessories against approved requirements and sanctioned allocations.
• Maintenance and regular updating of centralized inventory records to monitor stock availability and distribution.
• Processing of equipment demands and facilitating timely supply to State/UT Police Forces, CAPFs, CPOs, and other user agencies.
• Ensuring the availability of wireless communication equipment for elections, VIP duties, national events, law-and-order deployments, and emergency operations.
• Preparation and processing of CRACs and maintenance of procurement, inspection, acceptance, and handover documentation.
• Transfer of equipment to concerned technical and operational sections for testing, configuration, and commissioning.
• Maintenance of reserve stocks to meet urgent and unforeseen communication requirements.
• Identification and processing of outdated or unserviceable equipment for condemnation and disposal.
• Coordination with user agencies and technical sections to address equipment shortages and urgent operational demands.
• Procurement of cartridges and paper for DCPW Headquarters, POLNET Hub, and CPRTI.
• Maintenance of reserve wireless sets at DCPW Headquarters and zonal locations.

5. Recent Achievements

• Improved inventory control: Centralized maintenance of equipment records covering specifications, quantities, and stock status.
• Timely equipment distribution: Facilitation of equipment issuance to authorized user agencies in accordance with approved requirements and operational priorities.
• Operational preparedness: Maintenance of reserve stocks to support urgent deployments, elections, VIP duties, and emergency situations.
• Strengthened documentation: Systematic preparation of CRACs, stock transfer notes, gate passes, inspection reports, and handover records.
• Improved inter-section coordination: Coordination between inventory, technical, operational, and field sections for equipment verification and commissioning.
• Inventory rationalization: Identification and processing of outdated, damaged, and unserviceable equipment for condemnation and disposal.
• Audit and accountability support: Maintenance of procurement and inventory documentation to facilitate verification, reconciliation, and audit compliance.

6. Way Forward

1. Digitization of Inventory Management: Implement or strengthen a computerized inventory management system for real-time stock monitoring, equipment tracking, and issue-and- receipt records.
2. Demand Forecasting and Procurement Planning: Develop a systematic mechanism to assess equipment requirements based on operational demand, stock availability, equipment life cycles, and anticipated deployments.
3. Standardization of Documentation: Adopt standardized digital formats for CRACs, inspection reports, stock transfer notes, gate passes, and condemnation proceedings to reduce delays and documentation errors.
4. Strengthening Emergency Preparedness: Maintain adequate reserve stocks of essential wireless equipment and establish a priority-based mechanism for rapid dispatch during elections, disasters, and other emergency situations.
5. Periodic Stock Verification: Conduct regular physical verification and reconciliation of inventory records to identify discrepancies, shortages, surplus stock, and obsolete equipment.
6. Equipment Lifecycle Management: Establish a systematic process for tracking equipment from procurement and receipt to issuance, utilization, condemnation, and final disposal.
7. Timely Condemnation and Disposal: Expedite the processing of unserviceable equipment in accordance with applicable government rules, ensuring proper disposal and timely updating of inventory records.
8. Performance Monitoring: Introduce measurable performance indicators, such as procurement lead time, stock accuracy, dispatch turnaround time, CRAC processing time, and the percentage of demands fulfilled within the prescribed timeline.
9. Enhanced Coordination with User Agencies: Establish regular communication with State/UT Police Forces, CAPFs, CPOs, and technical sections to identify emerging requirements and improve resource allocation.
10. Sustainable and Efficient Store Management: Promote efficient space utilization, safe storage practices, appropriate handling of batteries and electronic components, and environmentally responsible disposal of electronic waste.

Reserve Stock Locations

• RPWTI Bengaluru
• RPWTI Chandigarh
• RPWTI Kolkata
• RPWTI Gandhinagar
• DCPW Headquarters, New Delhi

Directorate of Coordination Police Wireless (DCPW) Communication set-up consists of 31 Inter State Police Wireless (ISPW) stations at State/UT capitals with its control station at New Delhi.

The Directorate maintains a Police Communication Network based on a modern satellite network and Digital High Frequency (HF) network, with its Headquarters in New Delhi and Inter-State Police Wireless (ISPW) stations spread across the country at the respective State/UT capitals, facilitating the round-the-clock exchange of messages pertaining to law and order, Very Very Important Person (VVIP) and Very Important Person (VIP) movements, etc., among State/Union Territories (UTs)/Central Armed Police Forces (CAPFs)/CPOs and the Ministry of Home Affairs offices. The communication facilities of all ISPW stations are also utilized for handling emergency messages during natural calamities and other exigencies.

INTER STATE POLICE WIRELESS (ISPW) GRID

1. Satellite Based Secure Communication Network

POLNET 2.0 provides a highly secure satellite communication network for police and security agencies across India.

2. Video Conferencing Facility

POLNET HUB can conduct simultaneous video conferencing with up to 40 VSAT terminals located across the country.

3. Direct Video Calling

POLNET VSAT terminals equipped with video conferencing endpoints can perform direct video calls between terminals.

4. Video Streaming/Broadcasting

The POLNET HUB can stream or broadcast video to all POLNET VSAT terminals simultaneously.

5. Voice Communication (IP Telephony)

All terminals are equipped with IP phones for voice communication within the POLNET network, supporting around 150 concurrent voice calls.

6. Messaging Services

Dedicated messaging software enables secure exchange of messages between POLNET terminals.

7. Data Transfer and File Sharing

Users can exchange documents, multimedia files, and other data through the POLNET network, including FTP services.

8. Nationwide Connectivity

POLNET provides communication coverage across India, including remote and difficult regions such as Ladakh, North-East, Andaman & Nicobar, Lakshadweep, and Naxal-affected areas.

9. Disaster Communication Support

Fly-away terminals can be deployed rapidly in disaster situations to establish communication links.

10. High Security and Encryption

POLNET ensures secure communication with encryption and advanced network security technologies.

11. Centralized Network Management

The entire network is centrally monitored and controlled from the POLNET HUB, ensuring efficient operations.

12. Support for Integration with Other Systems

POLNET is capable of supporting systems such as CCTNS connectivity and PSTN integration with additional hardware.

The Welfare Section is headed by Welfare Officers, who oversee all matters related to the welfare of DCPW employees.

Distribution of Grant-in-Aid for welfare/sports/recreational activities and General Welfare Grant.

Providing assistance to the families of employees who die while on duty.

Managing the DCPW Welfare Fund, which provides financial assistance to employees upon retirement and to the family of an employee in the event of the employee's death.

DCPW Welfare Fund (Registration No. 8428)

1. The Directorate's Central Radio Workshop is a state-of-the-art facility equipped with advanced testing infrastructure for communication equipment.
2. The Workshop has been authorized by the Ministry of Home Affairs as the nodal agency for the Standard Technical Evaluation Board. Currently, it undertakes comprehensive technical evaluations and field trials of communication equipment, including HF/VHF/UHF/DMR radios, repeaters, and associated accessories such as microphones, batteries, antennas and cables before their procurement through the GeM portal by State/UT Police and Central Armed Police Forces.
3. In recent years, the Workshop has successfully conducted evaluations for organizations such as SSB, NDRF, NPA Hyderabad, ITBP, CISF, and various State/UT Police organizations.
4. The Workshop has also been designated by the Ministry of Home Affairs to assess the technical efficiency and performance of Jail Jammer Solutions. In this capacity, evaluation committees have conducted trials of various vendor solutions in prisons located in Punjab and New Delhi.
5. In addition to the above, the Workshop also tests wireless sets and accessories before they are issued on temporary loan to States/CAPFs from the Reserve Stocks and also when they are received back, to ensure that these items are in proper working condition.
6. The Central Workshop ensures the operational readiness and reliability of wireless sets through testing and verification prior to their deployment, particularly when they are being handed over to disaster management teams during emergency situations.
7. In addition, comprehensive technical guidance and expert assistance are provided to stakeholders to support the precise formulation and finalization of QRs and TDs for a wide range of communication equipment.
8. The Central Workshop team also conducts periodic Pre-dispatch Inspection (PDI) of radio equipment and related accessories for State and UT Police organizations, as and when requisitioned.